Gmail by Google has been a part of our daily life for more than 10 years. Be it for your business purpose or personal, you use it multiple times a day. Here are top 10 tricks for Gmail. You’ll find these tricks extremely helpful to improve your productivity.
Use Labels to improve your Productivity
Keep your emails organized in different folders called as labels. Whether it is your marketing handle or updates for your meeting or emails from your family members, keep it all segregated. Show the labels you need and hide rest of them.
How to create a new label? Settings > Labels > Create New Label
In case you have created multiple labels, change the color of your labels to easily recognize them. To do this, place the cursor over a label and you’ll find a drop-down arrow, click on it and set a color.
Import other mail accounts to Gmail
Yes, you can receive emails from your Yahoo, Hotmail or any other email account in your Gmail inbox. It is a must-have feature. Why? Won’t this cut short your time? After enabling it you need not check other accounts one by one. You can go through your emails in one go itself.
How to do this? Settings > Accounts and Import > Add a mail account > Enter your email id > Link account to Gmailify and you are done.
Organize your Mailbox as per your need
With the preview pane feature, you can access the list of your inbox and view the email you want (either horizontally or vertically), on the same window. You can see the photo below for the vertical-pane view. Vertical view is more convenient than the horizontal one, as you can see a long list of your inbox via this mode.
How you enable it? Settings > Labs > Preview Pane > Enable it and save the changes. Then, toggle split pane mode will appear just next to the settings icon in your inbox. Select the mode you want and check your emails.
Undo accidentally sent mail
Whenever you are in a hurry, did you ever press enter accidentally, before finishing your email? Had you known this before, you could have unsent the email. You have the lease for up to 30 seconds to undo the sent email. In this time frame, you need not worry as that message will not pop up any notification at the receiver’s end (if you are successfully able to send the message).
How to do this? – Settings > General > Undo Send > Enable undo send and set the time. Also, do not forget to save it.
Use Gmail Markers
Do you get confused as to why did you start an email? Well, you will not get confused from now on. Activate different stars for different reasons. For instance, use the red star for the most urgent work or green tick for the work that is done. Other than stars, you can activate Importance Markers for your emails. These are can be automated. They’ll help you figure out the important emails from rest of the emails.
How to do this?–
- To set Importance Markers: Settings > Inbox > Importance Markers > Show markers and save!
- For stars and exclamation marks: Settings > Stars > Hold and drag the exclamation or stars you are need of and save. (Go to your inbox and click on star more the one time to change the color.)
Setup your own Canned Responses
While promoting or marketing, there are times when you have to send the same email again. Besides that, you might have some set message that you have to send to various people at different times. So for this, you type the whole thing over and over again or copy them from your previous emails. I have a better idea for you. You can save your message once and access it anytime while replying to someone. This can be done by setting up a canned response.
How to set your own canned response? Settings > Labs > Canned Responses > Enable > Save.
Now, compose an email. On the extreme right, you’ll see an arrow just next to the bin. Click on it and add your framed message, add more than one, if you need. Use it as and when required. Isn’t it a great time saver hack?
Search Like a Pro
Undoubtedly, you search for a particular email in your inbox when needed. With these easy hacks, you can search any email in the most efficient way. Nonetheless, these tricks are great time-savers. The ones that are most commonly used are mentioned below.
- When you have to search for an email from a particular person, just type their name in the search bar and you’ll find all their emails on your screen.
- In case, you want to find out a some attached document from an email, type has:attachment in your search bar. With this, you’ll get all the emails that have some attached media. It will help you to find the required email quite easily.
- Apart from these search tricks, you can make your search more specific as well.
How to create specific searches? Click the drop-down arrow in your search bar and add the details for a more specific search.
Additional tip: If your inbox is slow due to heavy emails. Type large: xMB (x is any number, example, large: 8MB) in your search bar. Clear those emails or save them somewhere else if you require them. In future use Google Drive to send heavy attachments. It will keep your inbox light!
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